Telephone

+1-905-822-1100

Email Address

mike@bydesignoffice.com

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Planning a Move Checklist

Resources

  • Live Tracking Pre Packing
  • Deliverables 1 Dec 2018
  • Date March 2, 2019
  • Location 1 Feb 2019
  • Surface Pre Packing

Organized. Efficient. On Schedule.

A successful move starts with clear instructions and a structured plan. At By Design Commercial Moving Solutions, our goal is to minimize downtime, protect your assets, and ensure every employee knows exactly what to do before, during, and after moving day.

Pre-Move Preparation

1. Communicate the Move Early

  • Inform all employees of key dates, new address, and responsibilities.
  • Assign department move coordinators to oversee packing and questions.

2. Declutter Before You Pack

  • Dispose of outdated files, broken equipment, and unnecessary items.
  • Separate items to be moved, stored, or decommissioned.

3. Gather Packing Materials

  • Use By Design’s labeled moving bins or sturdy boxes.
  • Obtain proper labels, markers, bubble wrap, and cable ties.

4. Label Everything

  • Clearly mark each item with:
    • Department or employee name
    • Destination room or workstation number
    • Box number (e.g., 1 of 3)
    • “Fragile” or “Tech Equipment” if applicable
  • Use the color-coded labels provided by By Design.

Packing Instructions

5. Pack Early and in Stages

  • Begin with non-essential items at least one week before the move.
  • Keep essential daily-use items accessible until the final day.

6. Secure Fragile Items

  • Wrap monitors, glass items, and electronics in protective material.
  • Use By Design’s padded bins for high-value or sensitive equipment.

7. Manage Cables and Tech

  • Unplug and coil cables neatly; label both ends (e.g., “Monitor 1 – Docking Station”).
  • Place all cords and accessories in a single labeled bag per workstation.

8. Empty Furniture and Cabinets

  • Clear all drawers and cabinets; lock keys in a labeled envelope.
  • Remove personal items and decorations.

Moving Day

9. Follow Crew Directions

  • Our trained moving team and project manager will guide all loading and unloading operations.
  • Only authorized personnel should enter active move zones.

10. Verify Workstation Labels

  • Ensure every workstation and office is clearly marked at the destination.
  • Supervisors should confirm correct placement using the provided floor plan.

11. Keep Essential Items Handy

  • Have quick access to items like employee directories, chargers, and IT contacts.
  • Avoid packing critical files needed immediately after the move.

Post-Move Checklist

12. Test All Systems

  • Confirm computers, phones, printers, and network connections are functioning.
  • Report issues to your IT or project manager immediately.

13. Confirm Inventory

  • Verify all assets and boxes arrived safely.
  • Report any damages or missing items to By Design within 24 hours.

14. Return Empty Bins & Materials

  • Reuse or return all By Design bins, dollies, and protective materials.
  • Schedule pickup with your project manager.

15. Celebrate the Move!

  • Host a welcome coffee or open house in your new space.
  • Recognize your team’s cooperation and By Design’s partnership in making it happen.

Companies Are Asking This

  • Licensing and insurance
  • Experience and reputation
  • Services and process
  • Pricing and hidden fees
  • Logistics and accountability

Companies are asking this licensing and insurance, experience and reputation, services and process, pricing and hidden fees, and logistics and accountability.

Licensed & Insured: Your Move, Protected Every Step of the Way

When you trust By Design Commercial Moving Solutions with your relocation, you’re partnering with a fully licensed and insured Ontario-based commercial moving company. That means your assets, property, and business continuity are protected from the first packed box to the final installation.

Licensed to Operate in Ontario

As a professional moving company, we operate in full compliance with all provincial and federal transportation regulations, including:

  • Ontario Ministry of Transportation (MTO) licensing and safety requirements for all commercial vehicles.
  • Commercial Vehicle Operator’s Registration (CVOR) ensuring our fleet meets rigorous standards for safety, maintenance, and driver training.
  • WSIB (Workplace Safety and Insurance Board) coverage for all employees, protecting both our crew and our clients on every job site.

Our crews are trained, certified, and held to the highest professional standards in handling, lifting, and transportation safety.

Fully Insured for Peace of Mind

Every move includes comprehensive insurance protection tailored for commercial relocations:

  • General Liability Insurance: Covers accidental damage to property or facilities during the move.
  • Cargo Insurance: Protects your furniture, technology, and equipment while in transit.
  • Workers’ Compensation (WSIB): Ensures all crew members are protected under Ontario workplace safety laws.
  • Certificate of Insurance (COI): Provided upon request for building management or client assurance.

This means you can focus on running your business while we handle the logistics with confidence and accountability.

Why It Matters

Choosing a licensed and insured mover isn’t just a checkbox, it’s protection for your investment:

  • No liability risks for your company if a worker is injured on-site.
  • Assurance that all vehicles and drivers are inspected, trained, and legally compliant.
  • Coverage for unexpected incidents, damages, or delays.
  • Proof that your moving partner operates under transparent, regulated business practices.
Pre Packing

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